Excise
Step 1
How to find the Excise Records
Record all collections from Boka/Icon or any movement of liquor from a bonded area to a non-bonded area.
If you are doing a collection from Boka/Icon they should provide you with a collection sheet, which needs to be scanned and filed.
It is recorded in the most recent spread sheet on Google drive found in
If you are using the Desktop aplication for Windows Google Drive, it will look like this.
Open the most recent Excise Record. The date should be recorded at the beginning of the file e.g. 20170217
If you are using Web Browser Google Drive, it will look like this.
Open the most recent Excise Record.
The date should be recorded at the beginning of the file e.g. 20170217 “Filename”
Step 2
How to Fill in the Excise Records
Record the pickups in the spread sheet document.
It is important to record the size of the product (e.g. 50 L keg/ Bottles 330ml500ml/750ml or Cans 355ml) because the size determines the excise tariff.
Also, record the alcohol by volume per different vessel (e.g. Kegs or cans) and the number of units of each vessel collected (60 Cases of 330ml bottles).
Please note: For the time being we are only producing 50 L kegs or 330ml bottles. However please be aware the amount of product in each vessel is as follows:
50 L kegs = 49.5 Litres
Case of 24 bottles = 7.92 Litres
For example: Collected 5 x 50 L kegs with 5.6% ABV, 1 Pallet of 60 Cases of 330ml Bottles with 5.6% ABV, 4 x 50 L kegs with 4.5% ABV, 1 Pallet of 60 Cases of 330ml Bottles with 3.2% ABV, 2 x 50 L Kegs with 3.2 ABV. Collected on the 25th of February 2017. As written in the spread sheet below.
No. units = Number of that product collected
Product Name = Name of beer and type of Vessel Keg or Case
ABV = Alcohol By Volume
Adjusted ABV = For beer, the first 1.15% of alcohol content is free of excise duty (Taken directly from https://www.ato.gov.au/Business/Excise-and-excise-equivalent-goods/Alcohol-excise/Excise-rates-for-alcohol/# )
Date Removed from Warehouse (Also known as the bonded area) = Date actually removed
Litre of beer in unite = How much beer is in each keg or case
Adjusted Litre = The amount of Alcohol in each keg or case AFTER the adjusted ABV as mentioned above
Total Litres of alcohol = Number of units collected multiplied by Adjusted Litre of alcohol.
This is the number by which we pay excise. If any of these numbers are wrong, we are paying the wrong amount to the tax department
Excise Tariff = Is the tax applied to this particular product as demonstrated with the different ABVs in the above spread sheet.
Excise Payable = This amount is Total Litres of Alcohol multiplied by the Excise Tariff e.g. 11.02 x $48.57 = $535.24
The spread sheet is programed with the appropriate calculations already; however, you must reference the correct Tariff Value for each line.
You can do that by selecting the cell under “Excise Tariff” for the product you are entering and type ‘=’ then select the appropriate Tariff on the spread sheet.
Highlight this field the same colour as the original Tariff Cell so we can group them together later.
PLEASE ENSURE YOU SAVE THE SPREAD SHEET AFTER EVERY EDITION with date at the beginning of the file name.
IF MULTIPLE CHANGES IN ONE DAY BY DIFFRENENT INDIVIDUALS PLEASE ADD V2, OR V3 TO END OF THE FILE NAME.
Example “20170217 Excise”, James now adds info “20170217 Excise v2” Tim now adds info “20170217 Excise v3”.
This is also to be saved on the Google drive folder shown so we don’t have double ups of information.
Step 3
When to pay Excise
Taken directly from our “Permission to deliver goods for home consumption without entry” letter from the ATO.
Periodic Settlement Permission number: 11038
“Date of payment If you deliver excisable goods for consumption in Australia that create an excise duty liability, you are required to pay the correct excise duty on these goods.
This permission entitles you to take advantage of the periodic settlement arrangement.
Under the periodic settlement arrangement, you record, on a Calendar Month settlement period return, the quantity, excise tariff classification and amount of duty payable on the excisable goods you have delivered under this permission during the Calendar Month settlement period.
You must then pay any excise duty due on these goods by 4pm on or before the 21st day of each month after the end of the Calendar Month settlement period”.
“You must lodge your completed return by 4pm on or before the 21st day of each month, following the end of the Calendar Month settlement period in which you made your delivery. Your return must be in the form of the Excise Return (NAT 4285) or any variation which has been approved by us.”
Basically, all pickups from Boka Beverages must be recorded for a whole calendar month (1st to last day e.g. 1st January to 31st January) and then paid by the 21st of the following month (e.g. 21st of February).
If all pickups are recorded accurately and correctly submitting the ATO “Excise return” form will go a lot more smoothly.
If there has been no pick-ups or stock removal from bonded areas during the settlement period, you still need to complete the excise lodgment form.
Step 4
How to find the Excise Lodgment Form
The form can be found online at https://www.ato.gov.au/uploadedFiles/Content/ITX/downloads/BUS21424_Excise_Return_NAT4285.pdf or a partially completed form with our details in Google Drive under the following directory.
The form is filed under the name “BUS21424_Excise_Return_NAT4285 v2”
If you are using the Desktop application for Windows Google Drive, it will look like this.
Open the most recent Excise Record.
The date should be recorded at the beginning of the file e.g. 20170217
If you are using Web Browser Google Drive, it will look like this.
Open the most recent Excise Record. The date should be recorded at the beginning of the file e.g. 20170217 “Filename”
The document resumes on the next page.
Step 5
How to Fill in the Excise Lodgment Form
The blank form “BUS21424_Excise_Return_NAT4285 v2” in Google drive should have all our relevant information already filled in, if not find it below.
Or if downloading straight from the ATO website (https://www.ato.gov.au/uploadedFiles/Content/ITX/downloads/BUS21424_Excise_Return_NAT4285.pdf ) this information can be entered once downloaded and then opened in Adobe Acrobat Reader and then saved to your hard drive under a new name.
ABN: 34606313268
Client Number: 003
Client Name: Hart and Hound Pty Ltd
Your Reference: 3346063132682060
Settlement Permission Number: 11038
Page 1
Client Details and Lodgment Details
Once you have checked that all the above information is entered into section A: Client Details proceed to section B: Lodgment Details.
This is where you record the settlement period so the first day of the month to the last day of the month.
If there has been no pick-ups or stock removal from bonded areas, you still need to complete this form! Just mark X yes for ‘nil’ return, and move onto section C: Product Details.
Example of Page One.
Page 2
Section C: Product Details
This is where the spread sheet helps complete the form.
You need to complete a line for each Tariff number. NOT EACH TYPE OF PRODUCT.
The Tariff number can be found on spread sheet and online at this address https://www.ato.gov.au/Business/Excise-and-excise-equivalent-goods/Alcohol-excise/Excise-rates-for-alcohol/#.
As mentioned previously if you Highlight each tariff appropriately as you enter the data into the Excise records, filling in the section C: Product Details would be much faster.
As you can see on Page 2 our ABN and Client Account number are repeated. Make sure this is the same for your document.
Also if the number of Tariffs being paid exceeds the room on this page, fill in another one until all Tariff lines are entered.
At the bottom of Section C: Product Details is the total excise amount of all Tariff lines.
Page 3
Excise Duty Summary, Total Product lines and Declaration
Section D: Excise Duty Summary, you carry over the total from page 2.
Then subtract any credits, if you have over paid excise or have any rebates (which shouldn't apply to Hart and Hound at the moment).
The lower field is total amount to be paid to the ATO.
Section E: Total Product Lines, number of Tariffs that need to be paid, and if you had to use more than one page for Section C: Product Details.
Section F: If you are posting or faxing this form it needs to be signed. If you are emailing the form, then it doesn't need to be signed.
The email address to send the form to is: Alcohol@ato.gov.au
Ensure the date the form was completed is the same throughout the form.
Step 6
Paying Excise in Recon and Bankwest
(This is for John to complete)